Jobs + Internships

 

The Honolulu Museum of Art is an equal opportunity employer committed to recruiting and retaining a diverse, qualified workforce. The Museum strives to maintain a staff that works together to maintain its mission:

The museum is dedicated to the collection, preservation, interpretation, and teaching of the visual arts, and the presentation of exhibitions, films and videos, performing arts, and public programs specifically relevant to Hawai'i's ethnically diverse community.

Museum career opportunities include positions in administration, curatorial, development, education, finance, museum services, operations, security, and other professional areas. Available positions may require a variety of levels of training, education, and experience.

The Honolulu Museum of Art only considers applications for positions that are currently available. Résumés received that do not specify an open position will not be considered, and unsolicited materials will be discarded. All materials submitted become the property of the Museum and will not be returned.

Thank you for your interest in employment with the Honolulu Museum of Art.

Society of Asian Arts Internship Program (added 7/25/14)

Open to a graduate student in the field of Asian art, language or literature.  Directed research on the museum’s permanent collection of Asian Art as determined by and under the supervision of the Curator of Asian Art. 1 semester program, 10 hrs/week to begin in September. Stipend. Send letter of interest, educational objectives, interests, achievements and professional goals, 3 letters of recommendation to:
Human Resources
Honolulu Museum of Art
900 S. Beretania St., Honolulu, HI 96814 

Deadline for applications 8/15/14

Accounting Manager (added 7/9/14)

The Honolulu Museum of Art is a non-profit art museum with an art school, two cafes, retail spaces, and a theater.  The successful candidate will be accurate, detail oriented, comfortable working in a non-profit environment, with a sense of humor and the ability to work with a large group of diverse people.

The accounting manager is responsible for the accounting operations of the Museum, including maintaining an adequate system of accounting records, and creating controls designed to mitigate risk.  This person works closely with the Director of Finance to enhance the accuracy of the Museum's reported financial results, and ensures that reported results comply with generally accepted accounting principles.

Responsibilities:

Management
• Maintain a documented system of accounting policies and procedures
• Manage two staff positions: Accounts Payable Clerk and Accounts Receivable Clerk.

Transactions
• Review payroll in a timely manner and perform post-closing payroll tasks (GL interface, bank payroll transfer, EFT fund transfers)
• Review all vacation/sick/personal hours 
• Reconcile with various ticketing, donation systems such as Outbound and Authorize.net on a monthly basis
• Reconcile Raisers Edge revenue accounts with the GL 
• Complete balance sheet account reconciliations
• Maintain a system of controls over accounting transactions

Reporting
• Assist with creating and consolidating an annual operating budget with the Director of Finance 
• Maintain and review accurate levels of cash and cash forecasting
• Submit quarterly Shangri La reports to Doris Duke Foundation
• Assist departments with financial questions/issues

Compliance
• Coordinate the provision of information to auditors for the annual audit
• Comply with local, state, and federal government reporting requirements and tax filings, i.e. preparing all 1099-MISC, 1099-R
• Research authoritative literature for proper treatment of accounting topics

Qualifications: The accounting manager candidate should have a Bachelor's degree in accounting or business administration, or equivalent business experience and 4+ years of progressively responsible experience for a major company or division of a large corporation.  Accounting manager must possess solid communication, attention to detail, technology, analytical and management skills.  Preference will be given to candidates with the Certified Public Accountant or Certified Management Accountant designations.

Working Conditions: Primarily in an office environment. Periodic weekend or evening work as needed.

This is a full-time, exempt, M-F, 8am – 5pm, 40 hour/week position.  Some evening and weekend hours may be required.

Please submit cover letter, resume, and salary requirements to: hr@honolulumuseum.org 

Accounts Receivable Clerk (added 7/9/14)

The Honolulu Museum of Art is a non-profit art museum and art school with cafes, retail space, and a theatre.

The Accounts Receivable Clerk works under the general direction of the Accounting Manager and is responsible for processing accounts payable, cash receipts, and payroll.  The ideal candidate is analytical, accurate, has a sense of humor and is able to work with a large group of diverse people in a non-profit environment.

Essential Functions and Responsibilities:

• Record cash receipts in Financial Edge software
• Collect, count, and deposit moneys from the Visitor Information Center, Academy Shop, Cafés, Art Center, Theater, and Development
• Reconcile reports from various cash deposit systems, such as Outbound, Power pay, etc.
• Is the contact between Finance and various department for accurate accounting codes for all cash receivable
• Process payroll twice monthly and complete all payroll journal entries as needed
• Maintain museum’s vacation, sick, personal accruals for personnel
• Create and maintain procedural manual for the A/R clerk’s position
•Assist with A/P processing duties as needed and as part of cross-training within the department
• Other bookkeeping duties as assigned

Requirements:

• College degree: 1 to 3 years of relevant experience in bookkeeping, AP/AR, or accounting.
• Microsoft Excel required; Financial Edge, ADP, Raiser’s edge a plus
• Analytical skills, attention to detail are required
• Strong verbal and written communication skills
• Ability to work in a creative environment while driving toward clarity and solutions.
• Accurate and detail-oriented

This is a full-time, non-exempt, Monday –Friday, 40 hour/week, 8am – 5pm position.  Some evening hours may be required. 

Please submit cover letter, resume, and salary requirements to: hr@honolulumuseum.org

Human Resources Manager (posted July 2, 2014)

The Honolulu Museum of Art is looking for an energetic, upbeat HR Manager to support the museum’s mission and vision. The HR Manager is responsible for all functional areas of Human Resources for this non-profit museum with 180 full-time equivalent employees, and is a department of one.

Duties and Responsibilities:

• Controls all activities of HR: develops goals, objectives, and systems.
• Develops and maintains compliance with federal and state regulations concerning employment; files EEO1 annually; maintains other records, reports, and logs to conform to EEO regulations. Manages OSHA.
• Administers health and welfare plans including enrollments and terminations. Processes required documents through payroll and insurance providers.  Serves as COBRA administrator.
• Conducts recruitment efforts for all exempt and nonexempt personnel, seasonal, and temporary employees; writes and places recruitment postings, conducts new-employee orientation and exit interviews. Processes all hires and terminations through payroll.
• Administers compensation program, updates changes in the HRIS system.
• Monitors the Halogen Performance Evaluation program and revises as necessary. Manages the 403b and 401k retirement programs. Monitors and processes retiree claims for frozen pension plan.
• Develops, recommends, and implements personnel policies and procedures; prepares and maintains policy handbook; maintains, updates and distributes the Employee Handbook.
• Manages training programs for employees and departments.
• Oversees the Worker’s Comp program; processes WC claims.
• Manages the paid leave program, FMLA, TDI, and LTDI. Processes all paperwork and tracks leaves.
• Establishes and maintains effective relationships with other management staff, employees, and the general public.
• Manages employee relations including counseling; assists department supervisors with discipline issues including termination of employees.
• Establishes and maintains department records and reports. Participates in administrative staff meetings.  Maintains company organization charts and employee directory.
• Other duties as required.

Knowledge and Skills:

• Strong knowledge of the principles and practices of Human Resources administration.
• Familiarity with COBRA, ERISA, FMLA and related state and federal regulations required.
• Experience administering retirement programs: 401k, 403b, and defined benefit plan (frozen).
• Ability to think strategically and plan appropriately.
• Excellent organizational skills and ability to complete multiple tasks within critical deadlines.
• Ability to effectively collaborate with all levels of staff, and to interact in a positive manner with external and internal contacts.
• Ability to maintain the highest level of confidentiality with sensitivity.
• Current, strong understanding of federal, state, and case law changes.
• Excellent verbal/written/communication and facilitation skills; strong interpersonal skills and ability to work independently.
• Proficiency with MS Office, including Word and Excel, knowledge of the Internet and knowledge of an HRIS system.
• Ability to work with diversity; ability to handle change effectively; optimistic outlook and approach to problem solving.
• Accuracy with numbers.

Education and Work Experience:
• Bachelor’s degree and 3 to 5 years of Human Resources experience, or Master’s degree in Human Resources Management and 2 years’ experience in the HR field
• Or 5-7 years of increasingly responsible experience in the HR field
• Or any similar combination of education and experience.
• Professional in Human Resources (PHR) and or Senior Professional in Human Resources (SPHR) certification preferred.

This is a full-time, exempt, M-F, 40 hr/week position.
Salary range: $60 – 70,000 depending on experience
Please submit cover letter and resume to: hr@honolulumusuem.org

Physical Facility Maintenance (added 6/25/14)

Under general supervision of the Director of Operations, performs a variety of duties associated with general maintenance and repair of the buildings, facilities, grounds,  and equipment, including carpentry, painting, minor plumbing, roofing, concrete and masonry, inspection, preventive maintenance, and reacting to unplanned maintenance needs.

Essential Functions and Responsibilities:
• Carpentry: Performs rough and finished carpentry; tears down and rebuilds partitions; installs new flooring such as wood, flooring and tile; performs bench carpentry using shop equipment and power tools such as drills, saws, sanders, planers, air nailers, routers, and radial arm or chop saws. Builds tables, cabinets, shelves, and desks from rough sketches and blueprints.
• Installs pre-hung doors wood/metal framed, wood/metal window frames and concrete slab. Repairs window frames, tables, chairs and other wooden equipment.
• Roofing: Repairs or replaces leaking and defective roofing using materials such as roll roofing including sheathing and underlayment, roof coating, primer sealers, flashing, etc., and installs broken and missing roof tiles.
• Concrete and Masonry: Pours concrete to make floors, walkways, pads or other projects. Lays building materials such as brick, tiles, cement and glass block.
• Painting: Prepares various surfaces for paint, enamel, lacquer, varnish, or stain. Performs plaster work and does patching and plaster repairs on old wall surfaces including drywall. Paints a variety of surfaces both inside and outside of the buildings using brushes, spray guns, and rollers
• Plumbing:  Identifies and performs basic repairs of plumbing leaks or breaks; opens clogged lines and drains; replaces connection washers and other minor parts; assembles installs, and repairs pipes, fittings and fixtures of water, heating, and drainage systems.
• General maintenance:  Maintains fish pond and fountain; cleans debris from drainage areas; cleans A/C register grills; inspects Café grease trap, introduces enzymes and changes exhaust fan filters. Maintains clean equipment and work areas; estimates and orders materials and supplies.
• Keeps accurate log of work performed.
• Other duties as assigned.

Minimum Qualifications:
• Education, Training and Experience: Any combination of education, training, and experience which demonstrates ability to perform the duties and responsibilities as described including related work experience in one or more of the building trades.
• Knowledge of: Methods used in maintenance including basic knowledge of the following trades: carpentry, masonry, plumbing, glass replacement and painting; standard practices and tools used in the maintenance and repair of building facilities; safety practices and procedures related to the building trades; basic math to add, subtract, multiply and divide.
• Skills and Ability to: Effectively use a variety of hand and power tools; read blueprints, review and identify areas needing repair; follow oral and/or written instructions; communicate effectively in oral and written form; maintain work logs; establish and maintain cooperative and effective working relationships; able to work in a fast paced and changing work environment; interest and ability to learn new skills.

This is a full-time, M-F, 40 hour/week non-exempt position. Some evening and weekend hours may be required.
Submit cover letter and resume to:  hr@honolulumuseum.org

Security Officer, Part-time/ Part-time On-call

As a security department team member under the supervision of the Chief of Security, this position will assist in ensuring the safety and security of the museum and visitors. Duties include monitoring the galleries, walkways, buildings, grounds, and entry/exit points. Guards are expected to respond courteously to staff and visitors while remaining alert and vigilant. Performs other duties as assigned by the Chief of Security or supervisors.

Requirements:

  • High School diploma or GED
  • CPR-AED, First Aid, currently certified preferred.
  • Ability to work a variety of shifts including evenings and weekends
  • Excellent interpersonal skills, verbal and written communication, customer service, and public relations. Ability to interact with diverse museum staff and visitors in a courteous and helpful manner
  • Able to work as a team member and to understand and follow operational policies and procedures.
  • Able to react calmly and effectively to emergency situations, and to interact well with law enforcement, Fire and EMS personnel.
  • Must be able to stand/walk for extended periods of time.

Working Conditions and Physical Effort:

  • The work environment includes both inside air conditioned galleries and out of doors in open courtyards and walkways, uneven surfaces, and stairs. Ability to push, pull, lift and carry up to 50 pounds; bend, stoop, kneel, crouch, climb, run, turn head and neck. Vision and hearing requirements: able to see up close and at a distance, and to hear full range of normal sounds in person and through a hand-held radio.

If interested, please apply in person at the main entrance of the museum between 10am to 3:30pm, Monday through Friday, and ask for the Chief of Security.

Honolulu Museum of Art
900 S. Beretania St.
Honolulu, HI 96814